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STATEMENT OF WORK FOR RENOVATION AND RELOCATION OF NUCLEAR

MEDICINE AREA

1. PROJECT OVERVIEW

1.1 PURPOSE:

A. The Department of Veterans Affairs (VA) intends to renovate and relocate the
nuclear medicine area at the South Texas Veterans Health Care Facility, Audie L.
Murphy Site, located at 7400 Merton Minter Boulevard, San Antonio, Texas
78229.

B. This is a complete renovation project designed for the nuclear medicine area on
the 2nd floor at Audie L. Murphy. The approximate square footage is 7,674.

The contractor shall be responsible for all phases of the project and each phase shall be
subject to VA approval at designated project milestones. This project includes (but not
limited to) all labor, materials, supplies, equipment, services, training, lighting,
communications, security, building management systems floor plan, operation and
maintenance manuals, as built drawings, permits, construction, installation and
commissioning.

1.2 PROJECT ACTIVITIES:

A. The entire activity of the project will follow the following sequence of events:

i. Pre-proposal Site Visit

ii. Request for Proposal Submission

iii. Award

iv. Post Award Kick-off Meeting

v. Notice to Proceed

vi. Bonding & Insurance

vii. Progress Reports (every weeks)

viii. Permits (asbestos abetment)

ix. Demolition, Construction, installation and commissioning of Phase I Area

x. Relocating existing gamma cameras to new area

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xi. Demolition, Construction, installation and commissioning of Phase II Area

xii. Demolition, Construction, installation and commissioning of Phase III Area

xiii. Final Inspection

xiv. Acceptance

xv. Operations and Maintenance Manuals

xvi. Operations and Maintenance Training

xvii. AutoCAD Drawings (Design, Construction, As Built)

xviii. Payment

xix. Warranty

2. SCOPE OF WORK

2.1 GENERAL: The Contractor shall provide all necessary services to meet the program
objectives and requirements and to provide the required outcome in terms of overall
quality, timeliness and documentation. The Contractor shall be responsible for
obtaining and coordinating the services of any and all third-party Contractors
performing other services on site and other entities as part of the contract to ensure
the expected quality, timely, and documented final product.

A. Location: South Texas Veterans Health Care Facility, Audie L. Murphy Site,
located at 7711 Wurzbach, San Antonio, Texas 78229.

B. Normal work hours for VA sites are 7:00AM to 5:00PM Monday through Friday
except for Federal Holidays. If the Contractor desires to work on Saturday,
Sunday, holidays, or outside the project site’s normal working hours the
contractor must submit a written request for approval to the VA-COR at least
seven (7) working days prior to the proposed start of such work.

2.2 DESCRIPTION OF WORK

A. System

i. The scope of this project is to renovate the Nuclear Medicine area to include
their current space and the additional square footage of employee relation,
radiation safety, a conference room, multimedia room and some general

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offices. The Nuclear Medicine area will be approximately 7,674 sf. This area
consists of four camera rooms housing two gamma cameras and two GE
NW670, negative air pressure rooms, storage areas, patient waiting area, sub
waiting room, new offices, common work spaces, clean room, dirty room,
changing room, camera reading room, control room, two hot labs, lead lined
walls, shielding lead glass observation windows, oxygen, suction, computer
work stations, IT/phone drops and emergency electrical outlets for all
equipment. See drawings and specifications for additional information.

ii. Existing Site Conditions

a. The Nuclear medicine relocation project will be constructed on the second

floor of Audie Murphy VA medical center, San Antonio, TX.

b. Contractor shall be responsible for verification of existing conditions

ensuring to ascertain the site conditions that may affect required
equipment clearances, electrical, plumbing, medical gas and mechanical
requirements.

c. Contractor shall be responsible for complying with all the construction

documents and applicable Department of Veterans Affairs Master
Specifications. An entire listing of the Department of Veterans Affairs
Master Construction Specifications can be found at
http://www.cfm.va.gov/til/spec.asp. Contractor must also comply with all
applicable city, county, state, and federal regulations / codes and OSHA
standards that may impact this project. Construction shall also comply
with Infection Control Risk Assessment (ICRA) Standards Class and other
construction safety requirements as noted in the construction documents.

d. Contractor shall be responsible for removal of all ACM. Please see PSI
asbestos survey/inspection. Any ACM left out of this report is the
contractor’s responsibility to abate and remove.

e. Loads must be verified with a structural engineer for the new placement of
nuclear storage safes in room 234 Hot Lab. If additional supports are
required it is the contractors’ responsibility to install. This will ensure
storages safes can be placed in a safe manner.

f. Contractor shall comply with the latest version of the VA Handbook

0730/2 Security and Law Enforcement Handbook for Security
enforcement.

g. Staging areas are the contractor’s reasonability. All off site staging area is
the contractor responsible. All costs of any and all offsite leased space is
the contractor responsibility.

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h. There will be NO contractor parking allowed on the VA campus. All

contractors parking will be offsite and will be the contractor’s
responsibility. All costs of any and all offsite leased parking is the
contractor responsibility.

iii. Physical Security

a. Contractor shall furnish and install protective Horton automatic doors with
card readers – super scan capabilities with safety sensors; wave function
wall mounted on inside; maglocks with pass key on corridor side for doors
200 and 200a. See construction documents for additional information

b. Contractor shall furnish and install a hard security ceiling for both hot
labs. Both hot labs will also require card readers / pin pad combos,
maglocks and a request to exit button. See construction documents for
additional information.

iv. HVAC
a. Building Management system shall have floor plan graphic on front end to
show:
i. Floor plan with room numbers
ii. VAV numbers and rooms it serves
iii. Location in room of actual thermostats location
iv. Room temperatures
b. Control sequence shall be established for temperature setbacks of 2 main
group:
i. VAV’s serving areas with medical supplies
ii. VAV’s serving admin, common spaces, lounge
c. Install new VFD for main air handlers. Including duct pressure sensors
for critical supply trunks
d. Return air and outside air dampers should be restored to operational status
to ensure proper air delivery
e. Run all new ducts, electrical, plumbing and any utilities below catwalk or
at roof ceiling height. Catwalk must remain open for personal travel.
f. VAV’s and controllers should be accessible from cat walk or have
expanded metal walk plat form installed for access.

2.3 DELIVERABLES

A. Period of Performance: 450 Calendar days after Notice to Proceed

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B. Performance and Payment bonds: Due 10 Calendar days after award

C. Proof of Insurance: Due 10 Calendar days after award

D. Contractor Quality Control Plan (CQCP): The contractor shall develop a quality
control plan and shall furnish to VA for review no later than 30 calendar days
after the receipt of notice to proceed. The plan shall identify personnel,
procedures, control, instructions, tests, records, and forms to be used. VA will
consider an interim plan for the first 45 calendar days of operation. Installation
will be allowed to begin only after acceptance of the CQCP or acceptance of an
interim plan applicable to the particular feature of the work to be started. Work
outside of the features of the work included in an accepted interim plan will not
be permitted to begin until acceptance of a CQCP or another interim plan
containing the additional features of the work to be started. After acceptance of
the CQCP, the Contractor shall notify the Contracting Officer Representative
(COR) in writing of any proposed change. Proposed changes are subject to
acceptance by the Contracting Officer. Please see Appendix H for additional
details.

E. Safety Plan: Comprehensive safety plan shall be implemented by the Contractor

to eliminate injuries occurring relative to providing the design and installation
services for this project. The plan shall also describe how final system installation
will meet all applicable requirements of NFPA30 and NFPA30A. Installation will
be allowed to begin only after VA’s acceptance of the Safety Plan. Contractor is
responsible for providing enough project lead time to allow for VA review of
Safety Plan before acceptance. The Department of Labor OSHA requires that all
Contractors involved in installation on VA owned or leased property comply with
the Incorporation of General Industry Safety and Health Standards applicable to
Installation Work and Technical Amendments, Final Rule 29 CFR Parts 1910 and
1926 as published in the Federal Register Volume 58, No. 124, June 30, 1993. In
addition, any Contractor that performs construction type work on any VA project
as defined by the Scope of the referenced regulation is required to; (1) Provide
and maintain his own protective equipment and devices, etc; and (2) Require all
sub-contractors used on site to follow these same provisions in the regulation.

F. Environmental Plan: Comprehensive environmental plan shall be implemented by

the Contractor to prevent environmental pollution during, and as result of,
construction operations under this contract. Installation will be allowed to begin
only after VA’s acceptance of the Environmental Plan. Contractor is responsible
for providing enough project lead time to allow for VA review of the
Environmental Plan before acceptance. The plan shall include the identification
and resolution of chemical, physical, or biological elements or agents which
adversely affect human health or welfare; unfavorably alter ecological balances of
importance to human life or affect other species of importance to human.

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G. Progress Reports: Shall be submitted electronically every week to the Contracting

Officers Technical Representative (COR) and address, at a minimum, the status of
deliverables, project schedule, price and technical performance as they relate to
the planned and actual work performed during the past two weeks, work planned
for the following two weeks and address any open critical issues.

H. Progress Meetings: Will be held approximately every two weeks, will be

approximately 1 hour in length, scheduled by the Contractor and shall be attended
by COR.

I. Permits: Contractor shall submit all permits associated with this project to the
COR. This shall include permits necessary with City of San Antonio and local
Fire departments. The contractor shall be responsible for coordination with these
offices. Installation will be allowed to begin only after VA’s acceptance of all
permits.

J. Operations and Maintenance Manuals (O&M): The Contractor shall provide three
(3) complete sets of O&M manuals including a recommended spare parts list
identifying components adequate for competitive supply procurement for
operation and maintenance of the system. The O&M Manuals shall include
maintenance and inspection for all equipment. A three-ring binder containing all
of the O&M and electronic files on CD-ROM shall be provided within the binder.

K. Operations and Maintenance Training: The Contractor shall provide on-site O&M
training for the location which will consist of two (2) formal on-site training
sessions during a 30 day period to including but not limited to system operation,
corrective and preventive maintenance and inspections.

The contractor shall provide training manuals that include the hands-on exercises,
O&M data and troubleshooting guides necessary for personnel to assume full
O&M responsibility for the system after completion of the training. The
contractor shall provide a written training syllabus for the topics and detailed
training content for review and approval by the COR at least 60 days prior to the
scheduled training. The COR will schedule the training classes in advance at the
convenience of the site. The COR may require the classes to be provided on non-
consecutive days at the convenience of the site. The Contractor shall allow VA to
video tape this training for official use, including in house instruction of personnel
at a later date.

O. Warranty: Contractor shall provide a minimum three (3) year warranty from both
the manufacturer and installer including parts and labor to include normal,
premium or holidays hours. The Warranty period shall start on the date of
Substantial Completion.

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2.4 ACCEPTANCE

A. For the purposes of Warranty and payment for the work performed at a location,
government “Acceptance” will be provided by the VA upon the completion of all
of the following:

i. The Contractor has demonstrated/ verified that the implemented ECMs

function as intended at commissioning. All punch list items identified during
the commissioning have been resolved.

ii. The Contractor has provided O&M manuals.

iii. The Contractor has provided Record drawings to include a CD with all as
builds CAD files, one full set, one half set and one Mylar full set.

2.5 CONFIDENTIALITY AND NONDISCLOSURE

A. The preliminary and final deliverables and all associated working papers,
application source code, and other material deemed relevant by the VA which has
been generated by the contractor in the performance of this Order are the
exclusive property of the U.S. Government and shall be submitted to the VA-
COR at the conclusion of the contract.

B. The Contracting Officer will be the sole authorized official to release verbally or
in writing, any data, the draft deliverables, the final deliverables, or any other
written or printed materials pertaining to this contract. No information shall be
released by the contractor. Any request for information relating to this contract
presented to the contractor shall be submitted to the CO for response.

C. Press releases, marketing material or any other printed or electronic

documentation related to this project, shall not be publicized without the written
approval of the CO.

D. To the extent that the work under this contract requires that the contractor be
given access to proprietary business, technical or financial information belonging
to the Government or other companies, the contractor shall treat such information
as proprietary business sensitive and agrees not to appropriate such information to
its own use or to disclose such information to third parties unless specifically
authorized by the CO in writing. A mutually agreed to agreement for exchange of
sensitive information or nondisclosure agreement may be required.

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