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Module 4_Microsoft Forms 365 updated .pptx
- 1. DCP NATIONAL TRAININGOF TRAINERS 2024 Department of Education
- 2. MICROSOFT FORMS DepEd ComputerizationProgram DCP Adoption NTOT Training
- 4. WOULD YOU RATHER… ORhave milk in the morning? have coffee in the morning?
- 5. WOULD YOU RATHER… OR reada book? watch a movie?
- 6. WOULD YOU RATHER… OR livein the mountain? live in the beach?
- 7. WOULD YOU RATHER… OR Livein South Korea Live in Japan
- 8. WOULD YOU RATHER… OR AttendOnline Class/ Training Attend Face- to-Face class/ training
- 9. WOULD YOU RATHER… OR Officework Teaching
- 10. WOULD YOU RATHER… OR havemore time? have more money?
- 11. MICROSOFT FORMS DepEd ComputerizationProgram Introduction to Microsoft Forms Best Features of Microsoft Forms • Create form from a template • Create a quiz • Change your form’s theme • Share and collaborate with Forms • View and collect responses • Forms in Excel TRAINING AGENDA
- 12. MICROSOFT FORMS DepEd ComputerizationProgram DCP Adoption NTOT Training
- 13. MICROSOFT FORMS DepEd ComputerizationProgram DCP Adoption NTOT Training Easily capture the information you need with custom surveys, polls, and quizzes
- 14. Organize your Life easy-to-usetools and clear design suggestions let your creativity shine with customizable themes. stay connected from any browser on any device
- 15. effortless experience quick feedbackwith a poll or collect more detailed information with branching questions instantly visualize response data and advanced analysis Grow your business
- 16. ask your studentsto weigh in during class using Forms assess student progress with quizzes and easily export answers to Excel transform a quiz into an educational asset Enrich online learning
- 17. BEST FEATURES OF MICROSOFTFORMS DepEd Computerization Program DCP Adoption NTOT Training
- 18. How to create a formfrom scratch?
- 19. You can navigateto your Microsoft 365 home page, sign in if you haven’t already, and click on the Apps icon in the left panel.
- 20. use the searchbar at the top of the screen to search for forms and launch the app.
- 22. Click the NewForm button to start a new form.
- 23. simply click onUntitled form
- 24. click the Addnew button.
- 26. hover your cursorover the answer you want to move until you see six dots appear to the left of the item.
- 27. Text: This isan open- ended question where you allow the user to type in an answer —
- 28. Rating: allows respondents torate performance, typically on a scale of 1 to 5 (bad to excellent).
- 29. Date: displays acalendar and asks respondents to select a specific date, such as the date an item is requested.
- 30. Other question types:a pop-up menu appears with four additional question types that you’ll probably use less frequently
- 31. •Ranking: Lets respondents rankitems in order of preference or importance to them.
- 32. •Likert: Displays alist of items, each with its own rating scale.
- 33. •Upload File: Letsrespondents upload a file. Supported file types include Word, Excel, PowerPoint, PDF, images, videos, and audio files.
- 34. •Net Promoter Score:Asks respondents how likely they are to recommend your product or service, on a scale from 0 (not at all likely) to 10 (extremely likely).
- 35. •To make aquestion required - turn the Required toggle on at the lower right of the question box.
- 36. •To explore additionaloptions for a question, such as the ability to shuffle responses or add a subtitle: click the three-dot icon to the right of the Required toggle.
- 38. •To add animage or video to a question: click the image icon •On the “Insert media” pane that opens, choose Insert Image or Insert Video.
- 39. To duplicate a question: 1.Select the question 2. Click the Copy question button at the upper right of the question box.
- 40. How to create a formfrom a template?
- 47.
- 49. 1. Click oneof the checkmarks 2. Go to the Points box 3. Type the number of points
- 50.
- 51. 1. Click theTheme button to open a panel full of theme ideas
- 52.
- 53. 1. Click the Previewbutton
- 56. How to share yourform for others to respond to?
- 57.
- 58. 2. Create and customizethe link that you will use to share
- 61.
- 64.
- 65. 1. Simply click theResponses
- 66. 2. Click theView results button
- 67. 3. Scroll throughall of the responses that you've received to your form
- 68. 4. Click Openin Excel on the right under the initial summary.
- 69. 1. Click onthe three-dot icon 2. Select Share a summary link 3. Forms will generate a link that you can copy and share. .
- 70.
- 71. 1. If you clickPresent
- 72.
- 74.
- 75. INSERT FORMS TOEXCEL
- 79. BEST PRACTICES MICROSOFT FORMS DepEdComputerization Program DCP Adoption NTOT Training
- 80. FAQS? MICROSOFT FORMS DepEd ComputerizationProgram DCP Adoption NTOT Training
- 81. • How manyforms/quizzes can I create? Up to 400 • How many polls can I create? Up to 400 • How many questions per form/quiz are allowed? Up to 200 • How many responses can a form/quiz receive? Up to 5,000,000 FORM, QUESTION, RESPONSE, AND CHARACTER LIMITS IN MICROSOFT FORMS
- 82. Yes. Microsoft Formsauthors can toggle their settings to let people outside of their organization to take to their survey or quiz. These responses will be submitted anonymously. If you want to see who has taken your survey or quiz, you can require respondents to fill in their names as part of your questionnaire. CAN SOMEONE WITHOUT A MICROSOFT ACCOUNT TAKE MY SURVEY OR QUIZ?
- 83. No. Microsoft Formsis a basic, lightweight app for quickly collecting information via surveys and quizzes. InfoPath let you automate workflows, and it's being replaced by other Microsoft products, including SharePoint Lists, flow, and PowerApps. You can use these in various ways, including digitizing traditional company forms, automating workflows, and when you change business processes. DOES MICROSOFT FORMS REPLACE INFOPATH?
- 84. Microsoft Forms runson Windows, Mac, Android, iOS, and web platforms. WHICH PLATFORMS WORK WITH MICROSOFT FORMS?
- 85. To find yourform from the Forms portal, log in with your work account to https://forms.office.com/Pages/DesignPageV2.aspx and look under the 'Recent', 'My forms', and 'My groups' tabs, as well as in the 'Recycle bin’. If you can't find it there, you may create the form with your personal account, log out of your work account and log in with your personal account on the portal, and search again. HOW DO I FIND MY FORM AGAIN?
- 86. Cause This issue canoccur if you do not have sharing settings enabled properly for the site or organization. This issue may also occur if the site collection feature Limited-access user permission lockdown mode is activated. SHARING OPTIONS ARE GREYED OUT WHEN SHARING FROM SHAREPOINT ONLINE OR ONEDRIVE
- 87. For example: Select thefile or folder you want to share, and then select Share. Select the dropdown list to change the type of link. In the Link settings screen, you can change who is able to access the link and edit the item you're sharing. If one of the sharing options is grayed out, your organization's administrators may have restricted it. .
- 88. Resolution To resolve thisissue, follow the steps below to ensure the proper sharing settings are enabled for your organization and site collection. 1. Check the external sharing settings for your organization 2. Check the external sharing settings for the site that you want to share from 3. Limited-access user permission lockdown mode
- 89. QUIZ MICROSOFT FORMS DepEd ComputerizationProgram DCP Adoption NTOT Training
- 90. What type ofquestions can you include in Microsoft Forms? A. Multiple-choice B. Text Questions C. Rating type questions D. All of the above
- 91. D. All ofthe above Microsoft Forms offers variety of questions types, including multiple-choice, text, rating, and more. You can choose the question type that best suits your survey or quiz, allowing for a diverse and engaging user experience
- 92. Can you customizethe theme and appearance of your form? A. No, fixed theme B. Yes, through customization C. Only in the paid version D. None of the above
- 93. B. Yes, throughcustomization You can customize theme and appearance of your form. Microsoft Forms provides options to select from predefined themes or to personalize the colors and layout to match your desired style.
- 94. Can respondents seecorrect answers after submitting a form? A. Always displayed B. Choose to show or hide C. Only on the creator’s view D. None of the above
- 95. B. Choose toshow/hide Respondents can see correct answers after submitting the form if you choose enable this feature.
- 96. What happens toMicrosoft Form responses once submitted? A. Discarded B. Collected and can be viewed C. Automatically shared D. Stored locally
- 97. B. Collected andcan be viewed Responses submitted through Microsoft Forms are collected and can be viewed at any time. The collected data is stored securely, and you can access and analyze the responses in the “Responses” tab.
- 98. MICROSOFT FORMS DepEd ComputerizationProgram Introduction to Microsoft Forms Best Features of Microsoft Forms • Create form from a template • Create a quiz • Change your form’s theme • Share and collaborate with Forms • View and collect responses • Forms in Excel RECAP OF TRAINING AGENDA
- 99. THANK YOU! DCP ADOPTIONNTOT TRAINING Department of Education
Editor's Notes
- #12 Easily capture the information you need with custom surveys, polls, and quizzes Why is this useful? Surveys, questionnaires, and other interactive forms are a vital part of doing business. They provide a great way to interact with employees, teammates, customers, and potential business partners. You can use online forms to collect customer feedback or business requirements, conduct market research, gauge employee satisfaction, register attendees for an upcoming event, test learners’ knowledge after a training course, and more. Forms is included with Microsoft 365 subscriptions for individuals and businesses, and a limited version is available for free to anyone with a Microsoft account. In this cheat sheet, we will cover how to use this program to create questionnaires, add specific types of questions, and view and analyze the responses.
- #13 Easily capture the information you need with custom surveys, polls, and quizzes Why is this useful? Surveys, questionnaires, and other interactive forms are a vital part of doing business. They provide a great way to interact with employees, teammates, customers, and potential business partners. You can use online forms to collect customer feedback or business requirements, conduct market research, gauge employee satisfaction, register attendees for an upcoming event, test learners’ knowledge after a training course, and more. Forms is included with Microsoft 365 subscriptions for individuals and businesses, and a limited version is available for free to anyone with a Microsoft account. In this cheat sheet, we will cover how to use this program to create questionnaires, add specific types of questions, and view and analyze the responses.
- #14 Host virtual trivia night, choose the next book club pick, track your health, manage party invites, and more.
- #15 Collect the data you need to run your business, from customer satisfaction to employee feedback.
- #16 Engage your students and track their progress with enhanced lessons, assignments, and quizzes.
- #19 There are a couple of ways to start using the Microsoft Forms app.
- #20 The Forms app should appear on the main part of your screen near the bottom. If it isn’t there,
- #22 On the next page, click the New Form button. Click the New Form button to start a new form. (Click image to enlarge it.) Alternatively, you can go directly to forms.microsoft.com and click the New Form button. Either way, you’ll start a new, blank form in the Forms app. Here you can do multiple things, including adding questions, viewing responses, and changing the aesthetics of the form.
- #23 A new, blank form in Microsoft Forms. (Click image to enlarge it.) Changing the Form’s Title You will first want to change the title of your form and add a description. This is the first thing anyone will see when they open your questionnaire, so you want to make sure the title is easy to understand and explains what it is you're trying to do. . To add a title, .. and you will be able to edit the title and add a description.
- #24 To add a new question, A toolbar appears showing four types of questions you can add to your form.
- #25 Choice: Multiple-choice questions allow you to preselect a set of answers from which the user can choose. You can also add an Other option where users can type in a unique response. By default, a multiple-choice question allows the user to select just one answer. To change this, click the Multiple answers slider at the lower right to toggle it on. The radio buttons next to the answers change to checkboxes, and users can choose more than one.
- #26 .To rearrange the answers in a multiple-choice question ..Click and hold the six dots, then drag and drop the answer to its new location.
- #27 By default, text questions accept short answers, but you can enable longer responses by turning on the Long answer toggle. good when you want to collect individual information such as an email address or hear detailed thoughts from respondents
- #28 This can give you an idea of how employees feel about their manager, for instance, or how customers view your product or service. You can adjust the number of levels provided (up to 10) or change the rating symbols from stars to numbers, hearts, smiley faces, checkmarks, or others.
- #30 :
- #32 A common scenario for this type of question would be to find out how satisfied employees are with various company benefits.
- #35 Once you’ve selected the question type, enter the question and responses you want respondents to see, then make any adjustments or restrictions, such as the “multiple answers” option for multiple-choice questions. Here are a few additional tasks you’ll likely use when adding questions to your form:
- #38 For an image, you can do a Bing web search, browse your OneDrive folders, or upload an image from your computer. For a video, you can paste in a Microsoft Stream or YouTube URL. In a multiple-choice question, you can also add images to the responses
- #39 A copy of the question appears immediately below it. This is handy if you have more than one question with similar formatting: you can save time by duplicating the question and editing it rather than starting from scratch each time.
- #40 That's all for how to create forms from a scratch Let's now proceed to
- #41 Rather than starting a new form from scratch every time, you can get a head start by using one of the templates Microsoft provides. Go to Microsoft’s Forms template gallery, where you can choose from a variety of templates including a market research survey, manager feedback survey, office facility request form, and more. Click any template to open it in your browser.
- #46 You’ll see a form that’s prepopulated with questions and answers. You can edit any of the existing questions, delete those you don’t want, and add your own questions into the mix. Starting from a template not only saves you from having to enter all your questions manually, it may also provide valuable questions you wouldn’t think of on your own.
- #48 Quizzes are similar to surveys and other questionnaires, but there are correct and incorrect responses. You can assign points to each question, report respondents’ scores, and explain why certain responses are right or wrong. A quiz is a good way to assess how well attendees of a training course have learned the subject matter and coach them in areas they don’t fully understand.
- #49 Creating a quiz is just like creating a form — you add a title/description and questions the same way — except that you designate the correct answer and assign a point score to each question.
- #51 Now that we have covered the functional aspects of Microsoft Forms, let's look at how you can change the look and feel of your questionnaire.
- #53 You can toggle between Computer view and Mobile view by clicking the buttons at the top right of the preview page. To preview how your form will look to respondents as they’re filling it out
- #54 Computer view
- #55 Mobile view
- #57 Once your form is finalized and you’re ready to start sending it to clients, employees, or other respondents,
- #58 If this survey is meant for people outside your company, click the option that allows anyone to respond. If it’s meant for employees in your company, choose the second option. And if you’re looking for feedback only from specific people in your organization, choose the third option and enter the names or email addresses of those people. Next, select the option to shorten your URL so that it's less spammy and easier to share with other people in a text, email, or instant message. You can send the link out by clicking the Copy button and pasting it into an email or other message. Alternatively, you can fill out the form on the right to send an email with an embedded link.
- #65 Microsoft automatically keeps track of all responses to your form and provides you with a summary of that information in a visual dashboard.
- #67 .
- #68 You can also export your results to Excel for offline viewing.
- #69 Lastly, you can share this results page with anyone you want via a link provided by Microsoft.
- #71 If you click Present
- #72 You will be directed to this prompt with QR code Interactive engagement and real-time feedback during meetings or classrooms